Team Administrator

We’re looking for a highly organised and proactive Team Administrator to support a busy and high-performing team in our Havelock North branch. This is a varied role where you’ll play a key part in ensuring day-to-day operations and marketing activities run smoothly.

About the Role

Working closely with the wider team, you’ll provide essential administrative support across listings, marketing, and sales processes. You’ll be the go-to person for coordinating property-related tasks, managing documentation, and supporting both internal and external stakeholders. This is a great opportunity for someone who thrives in a fast-paced environment and enjoys being at the centre of team operations.

Key responsibilities include

• Support in preparing submissions, agreements, presentations, marketing materials, and auction paperwork

• Manage listings, marketing orders, database updates, newsletters, and property information across multiple real estate platforms

• Support the sales team with administrative tasks, reporting, open-home preparation, and auction-day documentation

• Process deals, invoices, deposits, and provide basic IT support while ensuring brand standards are upheld

• Oversee social media activity, create content, run competitions, and manage community engagement, events, and local collaborations

• Maintain office presentation through regular walkthroughs and coordinate signage, gifting programs, team activities, and community-facing marketing

Key attributes we’re looking for

• Experience in administration, the property sector, or recently graduated from a property-related qualification

• Excellent communication skills, written and verbal in a professional manner

• Strong computer literacy and Microsoft Office skills

• High attention to detail and time management

• Ability to manage multiple deadlines in a fast-paced environment

• Discretion and professionalism at all times

Why Bayleys?

Bayleys is more than just a workplace, it’s a community. We live and breathe our Altogether Better philosophy, built on collaboration, integrity, and exceptional results. You’ll join a supportive and passionate team, with opportunities to grow your skills, be part of something bigger, and truly make an impact.