Bayleys Coatesville is looking for a confident, detail-driven Team Administrator & Personal Assistant to support one of our top-performing sales agents and our busy residential sales teams across offices. This role is perfect for someone who enjoys variety, has exceptional attention to detail, and brings warmth and professionalism to every interaction.

About the role

This role is responsible for ensuring smooth day‑to‑day operations across the Coatesville and occasionally East Coast Bays offices while delivering high-level support to a high-performing residential agent and the broader sales team. This role is perfect for someone who enjoys variety, has exceptional attention to detail, and brings warmth and professionalism to every interaction.

Key Responsibilities include:

Personal Assistant support

• Diary & appointment management

• Listing and open home materials

• Liaising with clients & vendors

• Managing databases, EDM’s and social media

• Assisting with events and additional marketing initiatives and more

Team Administration

• Processing listings and additional documentation to support

• Coordinating photography and marketing materials

• Preparing submissions, CMAs, reports, etc

• Updating listings across digital platforms

• Maintaining our CRM

• Supporting deal processes and documentation 

Your experience:

• Previous experience in real estate is a bonus

• Strong administration experience and organisational skills

• Excellent attention to detail & accuracy

• Confident communication with excellent interpersonal skills

• Ability to juggle multiple tasks and deadlines whilst remaining calm with a solution-focused approach

Why Bayleys?

• Work alongside one of the industry’s best in a supportive team environment

• Enjoy variety, autonomy, and the opportunity to grow your skillset

• Be part of a premium brand with strong values and a collaborative culture

• Fantastic office locations in the Bays

How to Apply

If you are motivated, organised and love supporting others to achieve great results, we would love to hear from you. Click ‘Apply Now’ or get in touch with Indi for a confidential chat on 0225134412.