Bayley's are seeking a Sales Support Administrator & Marketing Coordinator to join their high-performing real estate team.

In this role, you will provide comprehensive sales administration support to a top agent and their team, ensuring all listing documentation, contracts, and property information are managed efficiently and accurately. Your work will be central to creating a seamless process that delivers outstanding results for their clients. You’ll assist the PA as needed and step into the role during periods of leave, ensuring continuity of service and support.

In this fast-paced, ever-changing, often challenging, and rewarding industry, you’ll bring quick thinking and a positive, cooperative attitude, ready to assist the team wherever required.

Hours of Work

• Tuesday 9am – 5pm

• Wednesday 9am – 3pm

• Friday 9am – 5pm

Key Responsibilities

• Working within the client database system – data entry and updates

• Assisting with appraisal presentations and marketing design

• Booking marketing and open home bookings

• Case studies on sold properties

• Update open home signs on signboards

• Ensuring campaign calendars are regularly updated

• Compile newsletter

• Compile open home information packs

• Update Christmas list with vendors and purchasers and check addresses

• When sale methods change, check all relevant documents are updated

• Provide administration support to the PA as and when needed and have ability and capacity to cover the PA when on leave

Qualifications, Skills & Experience Required

• Recent experience in an administration role – essential

• Advanced Microsoft Word, Excel and PowerPoint – attention to detail is vital with fast and accurate typing; a general understanding of technology; computer and technology savvy

• Database experience would be an advantage

• Property Suite experience would be a huge advantage

• A knowledge and understanding of the sales process is preferred but not essential

• Accustomed to working in an organised and highly systemised environment

Personal Attributes Required

• Well-developed planning, organisational, and time management skills, with the ability to prioritise tasks and work effectively under pressure

• Proactive, takes ownership, displays initiative, and brings energy and urgency to tasks

• Logical and analytical thinker, able to problem-solve effectively

• Professional, reliable, and trustworthy, with the ability to handle confidential information

• Confident, professionally presented, and uses common sense in all situations

• Team player with a sense of humour and strong interpersonal skills

• Highly motivated, with a strong desire to achieve excellence and work with the best

Career Opportunities/Benefits

• Join a top performing Real Estate Team

• Work from Bayleys’ Havelock North office

• Part-time permanent position enabling you to work around your personal commitments

• Competitive remuneration is on offer along with an excellent company culture and team environment

• Full training and induction will be provided to ensure competency with processes and systems

• Hawke’s Bay has a wide range of recreational and social activities right on your doorstep

• Variety in your role, from a balance of administration, marketing, and client-focused tasks keeps the role engaging and dynamic